EHR Software - Searching for the Best Fit

Clinicians in independent medical practices need EHR software that will provide the best value and a positive ROI. One way to do so is to make sure the EHR is easy to use, and you can help determine if this is the case by “counting the clicks.”

EHR software - counting the clicks

Many physicians are unhappy with their current EHR software, but are reluctant to switch. How can they ensure another EHR will be any faster and more efficient?

Now there is an answer – counting the clicks. We looked at some of the basic tasks providers typically perform multiple times each day, such as ordering a medication. Then we counted the number of clicks and/or steps it took to do it in our EHR software. This provides a benchmark against which you can measure your own EHR software using the examples below.

Why compare your EHR software to Amazing Charts? In surveys and studies of physicians, Amazing Charts regularly rates very favorably for usability, so it offers a high standard for comparison.

Clicks cost time and money

Physicians accuse EHR software of slowing them down with extra clicks, but how much is it really costing them? Let’s assume you see 30 patients per day and spend an extra five minutes to chart a routine patient visit. That equals 150 minutes per day wasted on charting.

If you could use 80 of those wasted minutes to see four more patients, at an average of $75 per visit, you could make an extra $300 per day and still have enough spare time to leave the office more than an hour earlier than you do now.

On a monthly basis, you would make $6,000 more while giving yourself over 20 hours of extra personal time. The annual breakdown would be $72,000 in extra income, plus 250 hours of time off, the equivalent of more than six weeks of vacation!

So, how can you save these five minutes lost to EHR software? By using an EHR with a more intuitive interface and streamlined workflow.

For example, physicians typically complete a Level 3 Established Office Visit (99213) encounter note in less than five minutes using Amazing Charts and Dragon dictation. Documenting this same note can take 15 minutes or more in other EHR software.

Try to beat our time using your current EHR.  If it takes you closer to 15 minutes to code a 99213 encounter, then you could be earning tens of thousands of dollars in additional income with Amazing Charts and Dragon dictation – while also working fewer weeks per year

Click counts for frequent workflows

We documented six of the most frequent tasks performed by physicians every day. We documented the precise steps required to accomplish these common tasks and recorded the average time.

Each workflow begins in the Most Recent Encounter (MRE) screen in Amazing Charts, or the equivalent screen in your current EHR software.

Run through each scenario using your current EHR software and record how many steps and minutes it takes.

Scenario #1 – Record Medication Order

Instructions for Provider: Enter a medication order for the patient and print it.

Optimal path in Amazing Charts EHR Software:

  1. Click the Write Scripts button.
  2. Search for a medication.
  3. Select the desired medication from the list of results.
  4. Update any settings (e.g., quantity) if desired.
  5. Click the Prepare Script button.
  6. Click the Prescribe button.
  7. Click the Print to Default Printer button.

Our Average Time: 60 seconds

Scenario #2 – Access and Change Medication Order

Instructions for Provider: Open the Medication Order you just wrote, inactivate that order, create a new prescription for the same medication with a different quantity, and print it.

Optimal path in Amazing Charts EHR Software:

  1. Click the Write Scripts button.
  2. Click on the name of the medication you just prescribed from the Current Medication list.
  3. Click the Inactivate button.
  4. Enter a reason and click the OK button.
  5. Search for a medication.
  6. Select the desired medication from the list of results.
  7. Update any settings (e.g., quantity) if desired.
  8. Click the Prepare Script button.
  9. Click the Prescribe button.
  10. Click the Print to Default Printer button.

Our Average Time: 1 minute and 48 seconds

Scenario #3 – Record Laboratory Order

Instructions for Provider:  Enter a new lab order for the patient to be saved as a draft.

Optimal path in Amazing Charts EHR Software:

  1. Click the Write Orders button.
  2. Click the Labs tab.
  3. Use the checkboxes to select a laboratory order.
  4. Select a provider to send the orders to using the drop- down list.
  5. Click the Save without Sending button.

 

Our Average Time:  1 minute and 12 seconds

#4 – Record Medication Allergy List

Instructions for Provider:  Add a medication allergy to the existing Allergy List.

Optimal path in Amazing Charts EHR Software:

  1. Click the “A” button to view the current Allergy List.
  2. Search for an allergy by name.
  3. Select the desired allergy from the list of results.
  4. Enter the reaction the patient has to that allergy condition.
  5. Click the Add to List button.
  6. Click the Confirm List button.

Our Average Time:  1 minute and 30 seconds

Scenario #5 – Create and Transmit Two Prescriptions

Instructions for Provider: Generate and submit two electronic prescriptions for a patient.

Optimal path in Amazing Charts EHR Software:

  1. Click the Write Scripts button.
  2. Search for a medication by name.
  3. Select the desired medication from the list of results.
  4. Set values to customize the dosage, frequency, etc.
  5. Add medication 1 to order by clicking Prepare Script.
  6. Search for a second medication by name.
  7. Select the desired medication from the list of results.
  8. Set values to customize the dosage, frequency, etc.
  9. Add medication 2 to order by clicking Prepare Script.
  10. Click the Prescribe button.
  11. Select the desired pharmacy.
  12. Click the Transmit to Pharmacy button.

Our Average Time:  1 minute and 9 seconds

Finally make the switch!

Switching isn’t as difficult as you probably think. There are migration tools that can help you move patient data from one EHR system to another. Many EHR software vendors will provide these free switching tools and other services as an incentive.

Amazing Charts EHR Software - Designed for Independent Practices

Amazing Charts EHR was designed by an independent physician who needed EHR software that was easy to use and that he could afford. Join other small practices who have already made the switch! Click here to learn more.